Administrative Assistant

Overview

Become an integral part of a dynamic, majority-women team at a leading tech company, revolutionizing how they operate. As a key partner to senior leadership, you’ll drive efficiency and contribute directly to their success in this fast-paced, high-impact environment. This is your chance to showcase your expertise, make a tangible difference, and further your career within a vibrant and innovative culture.
This exciting opportunity will allow you to work closely with executives, managing their complex schedules, travel arrangements, and communications, ensuring seamless daily operations. You’ll be the go-to person for a variety of tasks, from financial operations to record management, playing a crucial role in the smooth functioning of the team. This role offers a unique blend of administrative expertise and strategic support, providing invaluable experience in a cutting-edge tech environment.
Responsibilities:

• Manage complex calendars, coordinating meetings and appointments across multiple time zones.
• Arrange detailed travel itineraries, including flights, accommodations, and transportation.
• Process business expenses and provide support for departmental financial operations.
• Prepare agendas, presentations, and logistical arrangements for board, committee, and team meetings.
• Manage incoming communications (memos, reports, submissions), ensuring timely and appropriate distribution.
• Maintain meticulous records management systems and perform basic bookkeeping tasks.
• Oversee procurement of office supplies, equipment, and vendor relationships.
• Act as the primary point of contact for personnel operations within the department.
• Contribute to special projects and provide general office support as required.

Must-Have Qualifications:

• 8-10 years of experience in administrative support, with a focus on executive assistance.
• High school diploma or GED.
• Exceptional proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong time management skills and ability to work independently.
• Demonstrated ability to maintain confidentiality and discretion.
• Proven ability to multitask and adapt to changing priorities.
• Experience in event planning and coordination.

Nice-to-Have Qualifications:

• Bachelor’s degree.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.