Marketing Operations Coordinator – Luxury Beauty (900227)

Overview

About the Role

In this essential support role, you will serve as the operational backbone of a fast-paced luxury beauty marketing team, supporting high-impact product launches and influencer mailer initiatives. You will manage critical administrative workflows, oversee logistics and inventory, and ensure seamless coordination across internal stakeholders and external vendors. This position offers hands-on exposure to luxury brand operations, cross-functional collaboration, and executive-level partnership, reporting directly to the VP with a dotted-line to the broader team.

This role is ideal for a highly organized, detail-driven self-starter who is excited to build a long-term career in beauty and consumer goods.

Key Responsibilities

Budget & Vendor Operations

• Own and maintain the team budget tracker, ensuring accurate reconciliation of expenses.
• Process purchase orders, invoices, and vendor documentation.
• Manage ongoing communication with internal finance teams and external vendors.
• Onboard new vendors as needed, ensuring compliance with L’Oréal systems and protocols.

Logistics & Inventory Management

• Create all product orders, manage shipment tracking, and communicate timelines to stakeholders.
• Oversee inventory for the team’s product closet supporting mailers, influencer seeding, and events.
• Ensure accurate documentation across logistics and fulfillment workflows.

Team Coordination & Reporting

• Create, organize, and maintain the team’s centralized digital storage hub.
• Track project timelines within internal dashboards and communicate updates across the team.
• Maintain and update internal L’Oréal reporting systems with the latest status, data, and milestones.

Strategy Support & Briefing

• Draft detailed vendor briefs for Prada Beauty product launches and campaign initiatives.
• Research, vet, and identify potential influencer talent for product mailers.
• Own reporting, recaps, and select strategy slides for executive-level presentations.

Must-Have Qualifications

• Exceptional attention to detail with a passion for building organized, scalable systems.
• Strong administrative and operational skill set, with comfort working in PO, invoice, and order-management systems.
• Ability to manage multiple priorities and pivot quickly in a dynamic environment.
• Self-starter mindset with the ability to operate autonomously while supporting senior leadership.
• Excellent written and verbal communication skills with a collaborative, feedback-driven approach.
• Bachelor’s degree or equivalent professional experience.

Nice-to-Have Qualifications

• Genuine interest in luxury, beauty, or premium consumer brands.
• Prior experience in marketing operations, administrative coordination, logistics, or project management.
• Desire to grow long-term within the beauty or consumer goods industry.

This role is perfect for someone eager to learn the behind-the-scenes mechanics of luxury brand marketing while contributing meaningfully to high-visibility product launches.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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