Facilities Senior Coordinator

Overview

Facilities Senior Coordinator (Workplace Operations)

About the Role

We are seeking a Facilities Senior Coordinator to support workplace operations within a corporate office environment. This individual will serve as a key point of contact for employees, visitors, candidates, and vendors—delivering a seamless, professional, and welcoming workplace experience.

This role is responsible for maintaining a safe, efficient, and engaging office environment by overseeing daily facilities operations, vendor performance, and workplace services. You will partner cross-functionally with teams such as Operations, IT, HR, Safety, and Security to ensure the workplace runs smoothly and meets operational standards.

This is a senior individual contributor role with opportunities to mentor others and drive continuous improvement initiatives.

What You’ll Do

Facilities Operations

• Oversee day-to-day facilities operations, ensuring a clean, safe, and fully functional workplace
• Conduct routine inspections and identify opportunities for improvement
• Coordinate preventative and corrective maintenance with internal teams and vendors
• Manage and track work orders to ensure timely resolution
• Support workplace readiness for audits, events, and peak operations

Vendor Management

• Manage relationships with service providers (janitorial, HVAC, security, waste, etc.)
• Monitor vendor performance against SLAs and KPIs
• Conduct vendor audits and communicate expectations
• Track invoices, validate completed work, and support budget adherence

Workplace Experience

• Deliver a high-quality experience for employees and visitors
• Coordinate office moves, seating assignments, and workspace setup
• Support employee engagement initiatives and on-site events
• Respond to workplace requests and concerns with professionalism and urgency

Project Coordination

• Support facility-related projects from planning through execution
• Coordinate office improvements, furniture installations, and space changes
• Track timelines, budgets, and stakeholder communication
• Identify opportunities to improve efficiency and reduce costs

Financial & Administrative Support

• Assist with budget tracking and expense management
• Monitor purchase orders and invoices
• Maintain asset inventories and facilities documentation

Leadership

• Mentor junior team members and provide operational guidance
• Develop and maintain standard operating procedures (SOPs)
• Partner cross-functionally to improve workplace operations
• Lead meetings and support continuous improvement initiatives

What You’ll Bring

Required Qualifications

• 3+ years of experience in facilities management, workplace operations, property management, or a related field
• Experience managing vendors and coordinating maintenance or repairs
• Strong organizational and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with Excel and standard business tools
• Experience working cross-functionally with multiple stakeholders

Preferred Qualifications

• Experience with facilities or work order systems (e.g., ServiceNow, Corrigo, or similar)
• Knowledge of workplace safety standards or compliance requirements
• Experience with project management tools (e.g., Asana, Monday, Jira, or similar)
• Exposure to budget tracking, invoices, and purchase orders
• Experience supporting office moves, space planning, or workplace events

Additional Requirements

• Ability to lift and move equipment or supplies (up to ~50 lbs)
• Comfortable with a mix of desk work and active, on-site responsibilities
• Ability to respond to occasional after-hours issues or emergencies
• Flexibility for occasional travel as needed

Why Join Us

This is an opportunity to play a critical role in shaping the day-to-day workplace experience. You’ll have ownership over operations, visibility across teams, and the ability to drive meaningful improvements in how the workplace functions.

If you thrive in a hands-on, fast-paced environment and enjoy creating exceptional workplace experiences, we’d love to hear from you.

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