Facilities Senior Coordinator (Corporate Workplace Operations)

Overview

Partner with Aquent to support one of the world’s fastest-growing ecommerce companies.

We’re looking for an experienced Facilities Senior Coordinator to support a busy corporate office and help create an exceptional workplace experience for employees, visitors, candidates, and business partners. This is a contract opportunity for someone who enjoys balancing workplace operations, vendor coordination, facilities management, and employee support in a fast-paced corporate environment. If you thrive on organization, solving problems, and keeping everything running smoothly behind the scenes, we’d love to hear from you.

What You’ll Do

• Serve as the first point of contact for employees, visitors, vendors, and candidates entering the corporate office
• Coordinate day-to-day workplace operations to ensure a safe, clean, and professional environment
• Manage facilities requests, maintenance activities, and service tickets
• Coordinate with vendors including janitorial, HVAC, security, waste management, and building management
• Track vendor performance and ensure service expectations are met
• Support office moves, workstation setups, furniture requests, and workplace improvements
• Coordinate small workplace projects from planning through execution
• Monitor purchase orders, invoices, and facility-related documentation
• Partner with HR, IT, Security, Operations, and Property Management teams
• Help create a positive employee experience while maintaining efficient office operations

What You’ll Bring

• 3+ years of facilities management, workplace operations, office management, or property management experience
• Experience coordinating vendors and facility maintenance activities
• Strong organizational and project coordination skills
• Excellent customer service and communication skills
• Ability to manage multiple priorities while maintaining exceptional attention to detail
• Experience working in a corporate office environment
• Strong Microsoft Office skills, particularly Excel and PowerPoint

Nice to Have

• ServiceNow, Corrigo, or other facilities management systems
• Experience with Asana, Monday.com, Jira, or other project management software
• Knowledge of workplace safety or OSHA regulations
• Experience supporting office renovations, moves, or workplace improvement projects
• Experience mentoring junior team members

Why Apply

• Join a well-known, fast-growing ecommerce company with a strong employee-focused culture.
• Work in a highly visible role that interacts with employees, executives, vendors, and leadership every day.
• Gain experience managing a wide variety of workplace operations and facilities projects.
• Collaborate across multiple corporate functions including HR, IT, Security, Operations, and Property Management.
• Expand your facilities management experience while supporting a dynamic corporate headquarters.

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