Project Coordinator

Overview

Our Canada based learning and development agency client is looking to start a remote T4, Project Coordinator ASAP:

• Preferred Start Date: ASAP, around August 24 – 31.
• Hours: Full-time, up to 37.5 per week
• Duration: 4 months to start, with potential to extend to 6 months
• Candidates must be Canada based and provide their own laptop for this assignment.

Project Coordinator

Project Coordinators: strong organization, ability to run projects end-to-end, comfortable in a fast-shifting environment; mindset/personality (type-A, assertive, client-facing) is as important as years of experience. Familiarity with project-management tools (OnePlan preferred; moving from Asana) and scheduling is required.

Project Coordinators will be assigned to multiple projects and will own a specific set of projects while staying in sync with the overarching project management team.

• Coordinate multiple projects simultaneously while maintaining timelines, priorities, and deliverables.
• Serve as the primary point of contact for clients, providing professional, responsive, and proactive communication.
• Build and maintain strong client relationships by understanding client needs, managing expectations, and ensuring a positive experience.
• Schedule, coordinate, and facilitate meetings with internal teams and clients, including preparing agendas, documenting action items, and following up on next steps.
• Collaborate with cross-functional teams to ensure projects stay on track and deliverables are completed on time.
• Monitor project schedules, milestones, and key deliverables, proactively identifying and resolving potential issues.
• Maintain accurate project documentation, reports, and status updates with exceptional attention to detail.
• Track project progress, communicate updates to stakeholders, and ensure all tasks are completed according to plan.
• Manage competing priorities and shifting deadlines in a fast-paced environment while maintaining a high level of organization.
• Ensure all client requests, project changes, and communications are documented and communicated to the appropriate stakeholders.
• Coordinate internal teams, external partners, and clients to ensure seamless project execution.
• Identify opportunities to improve processes, increase efficiency, and enhance the overall client experience.

Ideal Profile:

• Highly organized, detail-oriented, and thrives in a structured environment.
• Results driven professional with exceptional planning, time management, and follow-through.
• Strong client-facing and customer service experience with excellent relationship management skills.
• Proven ability to manage multiple projects, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proactive problem-solver who anticipates challenges and takes initiative.
• Strong interpersonal skills with the ability to coordinate across multiple teams.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficient with project management and collaboration tools (e.g., Asana, OnePlan) and Microsoft Office, DropBox and Slack Workspaces.
• Committed to accuracy, accountability, and delivering an exceptional client experience.

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