Executive Assistant, Marketing Leadership

Overview

Executive Assistant, Marketing Leadership

About the Role

We are seeking an Executive Assistant to provide proactive administrative and operational support to senior marketing leaders. This role will play a critical part in ensuring the team operates efficiently by managing executive priorities, coordinating complex schedules, supporting key initiatives, and serving as a trusted partner to leadership.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities shift quickly. This person will have strong executive presence, excellent communication skills, and the ability to anticipate needs while building strong relationships across the organization.

What You’ll Do

• Provide proactive and reactive calendar management support for multiple senior leaders, including prioritizing meeting requests and managing scheduling conflicts
• Serve as a primary point of contact between executives and internal teams, helping coordinate communication and maintain alignment
• Develop an understanding of leadership priorities, business objectives, and key initiatives to effectively manage time and resources
• Prepare leaders for upcoming meetings, milestones, and organizational priorities by tracking deadlines and proactively identifying needs
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting
• Support leadership team meetings, team events, culture initiatives, and special projects as needed
• Manage distribution lists, communication groups, and administrative processes
• Partner with executive administration teams to coordinate high-profile meetings, external visitors, and special events
• Collaborate with IT, facilities, and internal teams to resolve administrative and operational needs
• Maintain a high level of confidentiality, professionalism, and attention to detail

What You Bring

• 2+ years of experience supporting senior leaders, executives, or leadership teams
• Experience managing complex calendars and coordinating across multiple stakeholders
• Strong organizational skills with the ability to prioritize competing demands and manage changing priorities
• Excellent written and verbal communication skills
• Ability to anticipate needs, take ownership, and operate with a high level of independence
• Strong attention to detail and commitment to delivering high-quality support
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Familiarity with AI productivity tools such as Microsoft Copilot
• Experience with enterprise travel and expense management systems
• High school diploma or equivalent required

Preferred Qualifications

• Experience supporting VP-level, C-suite, or senior leadership teams
• Experience within marketing, communications, retail, consumer brands, sports, entertainment, or creative industries
• Project coordination or project management experience
• Experience supporting multiple executives simultaneously
• Experience coordinating leadership meetings, team events, or organizational initiatives
• Familiarity with tools such as Concur, Workday, or other enterprise business systems

Success in This Role

• Executives are prepared, organized, and able to focus on strategic priorities
• Meetings, travel, and operational processes run smoothly and efficiently
• Stakeholders receive timely communication and support
• Leadership teams are aligned and able to execute against key initiatives
• Administrative processes continue to improve and scale

Work Environment

• Collaborative, fast-paced environment supporting senior marketing leadership
• Opportunity to partner with cross-functional teams and contribute to business operations
• Role requiring strong judgment, organization, and relationship-building skills

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