Administrative Assistant 2

Overview

About the Company

Join a global leader in technology, dedicated to empowering every person and every organization on the planet to achieve more. This company drives innovation that impacts billions of lives worldwide, fostering a culture of creativity, collaboration, and relentless pursuit of excellence. This is an exciting opportunity to contribute to a team that develops solutions keeping customers protected and productive.

About the Role

Step into a pivotal role where your organizational prowess and proactive spirit will directly empower a dynamic team at the forefront of technological innovation. This isn’t just an administrative position; it’s a chance to be the central operational backbone, ensuring seamless day-to-day activities and high-impact event execution for a team whose work touches billions of customers. You’ll be a key contributor, providing essential in-person operational and administrative support, driving efficiency, and fostering a productive environment. Your efforts will directly enable the team to focus on their core mission, making a tangible difference in their success and the broader impact of their work.

Impact & Contribution

As a vital member of this high-performing team, you will alleviate administrative burdens and streamline operations, allowing engineers and leaders to dedicate their full attention to groundbreaking projects. You will be instrumental in supporting critical onsite events, coordinating catering, managing equipment lifecycles, maintaining essential supplies, and facilitating smooth onboarding for new team members. Your ability to manage a diverse set of responsibilities will directly contribute to a well-organized, efficient, and thriving workplace, playing a meaningful role in the team’s ability to deliver innovative solutions.

Key Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage the receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.

Required Skills & Experience

• Prior experience in a large, fast-paced corporate environment, with 3 to 5 or more years strongly desired.
• Exceptional organizational and prioritization skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Expert ability to work independently, manage time effectively, and prioritize competing demands.
• Expert ability to maintain confidentiality and keep information organized and secure.
• Strong interpersonal and customer service skills with a collaborative, team-oriented approach.
• Proficiency with Microsoft 365 tools including Word, Excel, PowerPoint, SharePoint.
• Familiarity with systems for expense reporting and operational workflows.
• Service-oriented approach with a commitment to enabling leadership and team success.
• Embody a culture of collaboration, integrity, and excellence.

Preferred Skills

• Recent experience within a large, complex organization, preferably within the last 1-2 years, with familiarity with modern workplace tools and processes.
• Experience with onsite operations and facility coordination.
• Experience with hardware and onboarding management.
• Experience with event and vendor management.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.