Recruiter Assistant

Overview

Partnering with Aquent opens doors to career-defining opportunities with leading organizations. We are seeking an energetic, detail-oriented professional to join our client—a major, industry-leading corporation—as a key player in their talent acquisition journey. In this role, you will be the face and voice of the hiring experience, directly impacting how top-tier talent connects with their future careers.

About the Role

In this dynamic administrative support role, you will play a critical part in shaping the candidate experience. You will act as the essential bridge between recruiters, hiring managers, and candidates, managing high-volume interview scheduling and ensuring seamless communication throughout the hiring process. From welcoming guests at the reception desk to managing busy shared inboxes, your organization and professionalism will set the tone for the entire organization’s talent journey.

Key Responsibilities

• Coordinate and schedule high-volume interviews for internal and external candidates based on hiring team availability.
• Serve as the first point of contact in the reception area, greeting guests and new hires with a professional and welcoming presence.
• Monitor and manage shared talent acquisition email inboxes to ensure timely responses.
• Collaborate with administrative assistants and hiring managers to coordinate schedules for mid-level roles.
• Maintain candidate data and spreadsheets using basic Microsoft Excel formatting and navigation.
• Support various talent acquisition initiatives and administrative duties as assigned.

Required Qualifications

• High School Diploma or equivalent.
• At least one year of related work experience, with a proven track record of coordinating and scheduling appointments, interviews, meetings, or similar activities.
• Strong proficiency in Microsoft Outlook and basic Microsoft Excel skills (navigating spreadsheets and formatting data).
• Excellent interpersonal, verbal, and written communication skills, with a professional demeanor suitable for a corporate environment.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple scheduling requests in a fast-paced environment.

Preferred Qualifications

• College degree preferred.
• Two or more years of experience in a Customer Service or Talent Acquisition environment.
• Experience working within a large, complex organization.
• Familiarity with Workday or other applicant tracking/HCM systems.
• Ability to adapt and thrive in an environment with high volume, ambiguity, and change.