Paralegal 2 - Patent Operations

Overview

This AI prompt is designed to generate structured, compelling, and engaging job postings for technical and professional roles. The goal is to attract top-tier talent by clearly communicating role responsibilities, growth opportunities, and alignment with the hiring company’s goals while maintaining Aquent’s brand positioning. Aquent should be emphasized as a partner as part of the client description. Make the posting dynamic and engaging. emphasize the impact they will have on the client, products or area they will be working in.

**A leading global technology company, partnered with Aquent, is seeking a highly motivated and detail-oriented individual to join their innovative Patent Operations team.** This is an exceptional opportunity to play a pivotal role in protecting the groundbreaking innovations that shape the future of technology. You’ll be at the heart of the intellectual property lifecycle, ensuring the meticulous management of critical patent filings and contributing directly to the success and competitive edge of a prominent innovator. Your work will have a tangible impact on safeguarding the company’s intellectual assets on a global scale, providing hands-on experience with enterprise-scale IP workflows and offering meaningful ownership of tasks within a collaborative and supportive environment.

**What You’ll Do**

In this vital role, you will be instrumental in supporting all patent filings for a large enterprise tech company. You’ll manage incoming intellectual property documents, coordinate essential workflows, and contribute to special projects that ensure the seamless operation of global patent procedures. This position offers direct exposure to the intricacies of international intellectual property, allowing you to develop valuable skills in industry-standard IP management systems and inventor-facing processes.

Your primary responsibilities will include:

* Daily processing of incoming patent office correspondence from major international intellectual property organizations.
* Managing international patent application hardcopy mail, ensuring timely routing and documentation.
* Handling European patent registration certificates, including processing hardcopies, de-docketing related events in an industry-standard IP management system, and determining appropriate archiving or shredding procedures.
* Verifying and downloading official patent grants and registration certificates, and coordinating offsite storage logistics.
* Managing incoming signature requests by summarizing items for signature, routing them to appropriate signatories, and tracking completion.
* Assisting with patent award logistics, which includes tracking, packaging, and shipping of recognition items.
* Supporting special projects as assigned by the Patent Operations team, such as audits, validation checks, and document retrievals.

You will contribute to the company’s success by maintaining high standards of accuracy and timeliness in all tasks, directly impacting the efficiency and integrity of their global intellectual property portfolio.

**What You’ll Bring**

We are looking for a dedicated professional with a strong foundation in intellectual property administration and a keen eye for detail.

**Must-Have Qualifications:**

* 2-4 years of overall experience in the field of intellectual property administration.
* Minimum 2+ years of experience with Patent Operations / IP Administration, including handling documents from major international intellectual property organizations and managing certificate workflows.
* Minimum 1-2 years of experience with an industry-standard IP management system, demonstrating the ability to de-docket events, manage official documents, and maintain accurate IP records.
* Minimum 2+ years of experience with standard office productivity suite proficiency, especially intermediate to early-advanced spreadsheet skills, for documentation, tracking, and reporting.
* Strong verbal and written communication skills, with a focus on attention to detail, customer service, and interpersonal effectiveness.
* Ability to manage multiple tasks and deadlines with minimal supervision.

**Nice-to-Have Qualifications:**

* Paralegal certifications.
* Significant experience as a paralegal, particularly with an industry-standard IP management system.
* Prior experience processing both domestic and foreign patents.
* Familiarity with patent websites and office procedures.
* Associate’s degree in paralegal studies, with a preference for a certificate in paralegal studies.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.