Administrative Assistant

Overview

NOTE: Daily Schedule Mon-Fri – 25 hours per week (5 hrs a day, 5 days a week)

Join a leading global technology organization renowned for its innovation and impact across various industries. This company is at the forefront of shaping the future, and you’ll be an integral part of its continued success, connecting top talent with groundbreaking opportunities.

Are you a highly organized and proactive administrative professional ready to make a significant impact? We are seeking a dedicated individual to empower two senior leaders within a dynamic environment. In this crucial role, you will be the backbone of their operational efficiency, directly contributing to their ability to drive strategic initiatives and achieve key objectives. Your meticulous attention to detail and exceptional coordination skills will ensure seamless day-to-day operations and successful execution of critical projects, making you an indispensable part of their success.

Responsibilities:

• Provide comprehensive administrative support to two senior leaders, managing complex schedules and calendars.
• Coordinate and arrange domestic and international travel logistics, ensuring efficiency and accuracy.
• Process business expenses and manage financial documentation in compliance with company policies.
• Plan, organize, and execute meetings and events for the managers’ respective teams.
• Support global off-campus meeting requests, handling all logistical requirements.
• Manage and contribute to special projects as assigned, demonstrating adaptability and initiative.

Qualifications:

• 2-4 years of proven experience providing high-level administrative support to senior leadership.
• Expertise in comprehensive calendar management and scheduling.
• Proficiency in processing business expenses and managing financial administration.
• Demonstrated experience in coordinating and managing events, including remote event planning and logistics.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.