Executive Administrative Assistant

Overview

Join Aquent, a leading talent solutions partner, in supporting a dynamic and impactful organization at the forefront of its industry. This company is renowned for its innovative approach and commitment to excellence, driving significant advancements that shape the future. As a pivotal member of their team, you will play a crucial role in ensuring the seamless operation of a large, high-performing sales organization, directly impacting their strategic rhythms and overall success. Your expertise will empower leaders and teams, fostering efficiency and enabling critical business decisions.

Are you an administrative powerhouse with a passion for precision and a knack for proactive support? We are seeking a highly skilled and experienced professional to step into a vital role, where your organizational prowess and strategic thinking will be instrumental. You will be at the heart of managing complex operational rhythms, orchestrating key meetings, and facilitating critical planning cycles for a large sales organization. This is an exceptional opportunity to make a tangible difference, contributing directly to the operational excellence and strategic foresight of a thriving enterprise.

**What You’ll Do:**

* Manage and optimize team-wide rhythms of business, including comprehensive calendar management and coordination of recurring meetings.
* Take ownership of the planning and execution of annual business rhythms, ensuring all key stakeholders are aligned and prepared.
* Coordinate and manage logistics for internal events, contributing to successful team engagement and collaboration.
* Support forward planning initiatives by developing and maintaining fiscal year calendars and rhythm of business models.
* Provide essential operational support, including managing internal communication channels and handling various ad hoc projects.
* Oversee general office duties such as supply ordering, maintaining robust records management systems, and performing basic bookkeeping.
* Review and process various documents, including invoices, reports, memos, and financial statements, ensuring accuracy and compliance.
* Analyze incoming communications and reports to determine significance and facilitate appropriate distribution.
* Prepare meeting agendas and arrange all necessary logistics for committee, board, and other high-level meetings.

**What You’ll Bring:**

**Must-Have Qualifications:**

* High school diploma or GED required.
* 10+ years of extensive administrative support experience.
* Proven experience working directly with executives and supporting large organizations.
* Exceptional verbal and written communication skills, with a strong focus on customer service and interpersonal effectiveness.
* Expert ability to work independently, manage multiple priorities, and effectively organize and maintain confidential information.
* Demonstrated expertise in event planning and budgeting.
* Proficiency with standard office suite applications (e.g., word processing, spreadsheets, presentations).

**Nice-to-Have Qualifications:**

* Extensive experience in managing complex calendars and team-wide rhythms of business.
* Demonstrated experience coordinating recurring high-level meetings (e.g., executive briefings, business reviews).
* Involvement in forward planning or fiscal year calendar development.
* Prior experience in a large, fast-paced sales organization.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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