Legal Administrator

Overview

Join a world-renowned entertainment company with a rich legacy in music and media, dedicated to bringing captivating stories and experiences to audiences globally. This organization is at the forefront of the music and entertainment industry, shaping how people interact with beloved content through innovative legal and business strategies.

We are seeking a highly organized and proactive individual to step into a pivotal support role within our business and legal affairs team. In this position, you will be instrumental in ensuring the seamless operation of critical legal and administrative functions, directly contributing to the success of our music and concert ventures. Your expertise will empower a dynamic team, streamline essential processes, and help bring creative projects to life, making a tangible impact on the entertainment landscape.

Key Responsibilities

• Provide comprehensive administrative and coordinator support for multiple team members, including answering and screening phone calls, preparing and distributing correspondence and legal documents, and scheduling meetings and calls across various time zones.
• Manage travel arrangements and prepare expense reports, ensuring accuracy and timely submission.
• Prepare, proofread, format, update, correct, and circulate documents, along with handling general office support tasks such as filing, facilities requests, supply orders, and photocopying.
• Support contract administration by scanning and uploading agreements into document management systems, establishing and maintaining best practices with system users and contributors.
• Manage the end-to-end process for payment requests to outside vendors.
• Draft simple form agreements under attorney supervision and secure necessary signatures.
• Format legal agreements and exhibits, and prepare comparisons of legal documents.
• Conduct basic research and assist in research projects by locating and retrieving archived electronic and physical files.
• Prepare presentation materials as assigned by the team.
• Assist with sourcing and securing approval for creative assets, such as films, film clips, photographs, and other materials for use in tours and concerts, as well as other assigned duties.

Required Skills & Experience

• Minimum of 1-2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication skills, effective at all levels of an organization.
• Proven experience in multi-tasking and managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfortable and efficient with the use of technology.
• Experience with SAP or a high degree of comfort with similar enterprise resource planning applications.
• Previous contract experience, including formatting and redlining.
• Exceptional attention to detail with the ability to maintain professionalism under pressure.
• Strong organizational, time management, and follow-through skills.
• Demonstrated ability to prioritize, meet deadlines, and exercise sound judgment to adapt actions as needed.
• A cooperative work style, strong work ethic, and a positive attitude, consistently exercising sound judgment.

Preferred Qualifications

• A strong interest in music and the performing arts.
• Familiarity with and interest in social media, music, entertainment, and technology.
• Experience with complex agreements and contracts.
• Experience with rights database management.
• Notary Public certification is a plus.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.