Administrative Assistant

Overview

Partner with Aquent to join a leading global technology company that stands at the forefront of innovation, continuously shaping the future of digital experiences and productivity worldwide. In this role, you will play a direct part in empowering operational excellence and ensuring seamless support for initiatives that touch countless users globally, making a tangible impact on daily operations from day one.

About the Opportunity

Are you a highly organized, proactive, and detail-oriented professional ready to make a significant impact within a dynamic and collaborative team? We are seeking an exceptional professional to join a crucial operational support team. In this pivotal role, you will be instrumental in ensuring the smooth functioning of day-to-day operations, directly enabling leadership and fostering team efficiency in a fast-paced, innovative environment. You will be at the heart of daily operations, directly contributing to the efficiency and success of a pivotal team that impacts employees across key facilities.

What You’ll Do

As a key contributor within a collaborative environment, you will partner across multiple internal teams to provide seamless support for leadership, team activities, and daily operations. You will have the opportunity to drive success by:

• Managing complex schedules and coordinating intricate travel arrangements to keep operations running smoothly.
• Organizing and executing critical meetings and impactful events that foster team cohesion and productivity.
• Assisting with financial, personnel, and facility operations, playing a key role in resource management.
• Supporting hardware and procurement ordering processes, ensuring teams have the tools they need to innovate.
• Coordinating space and facilities requirements to optimize the work environment for a large team.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests, providing agile support in a dynamic setting.

Must-Have Qualifications

• Completed Bachelor’s degree.
• Prior administrative support experience in a professional environment (0–2 years of experience; backgrounds in school administrative settings or retail environments are welcome).
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative and drive tasks to completion.

Nice-to-Have Qualifications

• Previous experience supporting corporate or enterprise environments.
• Strong technical aptitude and proficiency with various workplace technology and productivity tools.
• Flexibility to work across multiple office locations and support different teams as business needs evolve.
• Proven experience managing competing priorities effectively in a fast-paced, collaborative setting.
• Familiarity with administrative support tools beyond basic office suites.