Administrative Assistant 2

Overview

Are you a proactive and detail-oriented administrative professional ready to make a tangible impact at one of the world’s leading technology organizations? Partnering with Aquent, our client is seeking a dynamic individual to support a key leadership team focused on critical security management initiatives. In this role, you will be the backbone of daily operations, ensuring seamless execution of schedules, travel, and team logistics, directly contributing to the success of global security solutions.

The Opportunity

In this collaborative and fast-paced environment, you will play a pivotal role in driving team efficiency and alignment. Supporting a Partner Manager and their broader team, you will manage complex, fast-changing calendars and coordinate intricate domestic and international travel. This is an exciting opportunity to leverage your organizational expertise to streamline operations, manage vendor relationships, and facilitate key department events, all while working alongside industry-leading professionals.

Key Responsibilities

• Manage complex calendars and scheduling for leadership, resolving conflicts proactively and efficiently.
• Coordinate detailed domestic and international travel arrangements, including itineraries, flights, accommodations, and expense processing.
• Provide comprehensive administrative support to the broader team, serving as the primary departmental contact.
• Organize and coordinate meetings, team events, and department operations.
• Oversee procurement of goods and services, including office supplies, computer equipment, and vendor relationships.
• Assist with special projects, financial operations, and facility coordination as needed.

What You Bring

• Proven experience in a complex administrative or executive support role, preferably within a fast-paced corporate environment.
• Exceptional calendar management skills with the ability to navigate competing priorities.
• Strong experience coordinating international and domestic travel logistics.
• Proficiency with standard office productivity tools and software, such as Microsoft Office Suite.
• Excellent communication, organization, and interpersonal skills, with a proactive problem-solving mindset.
• Ability to handle confidential information with discretion and professionalism.