Part-Time Administrative Assistant

Overview

Our client, a global leader in the consumer goods sector, is at the forefront of innovation, creating impactful experiences that resonate with millions worldwide. They are dedicated to excellence and fostering an environment where talent thrives and contributes to significant achievements.

Are you a highly organized and proactive administrative professional looking to make a significant impact in a dynamic environment? We are seeking a talented individual to join our client’s team, where you will play a crucial role in ensuring the smooth and efficient operation of key administrative functions. This is an exciting opportunity to leverage your organizational prowess, support critical projects, and contribute directly to the success of a globally recognized brand. Your ability to manage competing priorities, handle confidential information, and coordinate essential logistics will be vital in supporting various stakeholders and driving daily operational excellence.

What You’ll Do

• Provide general secretarial and administrative support.
• Coordinate meetings, conference calls, and in-person appointments.
• Communicate schedules, meeting details, and updates to all participants.
• Arrange domestic and/or international travel as needed.
• Prepare and process expense reports accurately and on time.
• Assist with event planning, logistics, and coordination.
• Coordinate the shipment, tracking, receipt, and distribution of product samples.
• Maintain accurate sample and shipping documentation.
• Handle confidential materials with discretion and minimal supervision.
• Complete special projects and additional administrative assignments as needed.
• Manage multiple priorities while maintaining accuracy and meeting deadlines.

What You’ll Bring

• 2–4 years of previous administrative or coordination experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple assignments simultaneously.
• Excellent written and verbal communication skills.
• Ability to work effectively with employees and leaders at all organizational levels.
• High degree of professionalism, discretion, and attention to detail.
• Proactive, adaptable, and comfortable working independently.

Nice-to-Haves

• Experience coordinating shipments or product samples.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.