Project Coordinator

Overview

Join a dynamic and forward-thinking organization that plays a crucial role in connecting people and places, ensuring seamless operations and exceptional experiences within the transportation sector. We are partnered with Aquent to find exceptional talent to contribute to our mission of operational excellence and innovation.

Are you a highly organized and detail-oriented individual eager to make a tangible impact on critical projects? We are seeking a dedicated professional to become an integral part of our project team, where your organizational prowess and meticulous documentation skills will directly contribute to the successful delivery of diverse and complex initiatives. This is an exciting opportunity to support key projects from inception to completion, ensuring smooth execution and clear communication every step of the way. You will play a vital role in keeping projects on track and ensuring all stakeholders are well-informed, directly contributing to the success and efficiency of our operations.

**Key Responsibilities:**

* **Project Documentation Management:** Expertly manage comprehensive project documentation, including diligent tracking, logging, and insightful reporting on all project deliverables.
* **Communication & Formatting Excellence:** Craft professional and clear communications using advanced Word and Excel skills, ensuring all documents are meticulously proofed, edited, and formatted to the highest standards.
* **Record Keeping & Data Integrity:** Capture essential project elements with precision, maintaining concise and clear records that serve as vital resources for the team.
* **Meeting Coordination & Support:** Proactively set up and coordinate project meetings, ensuring all logistics are handled efficiently.
* **Action Item & Minute Distribution:** Document and promptly distribute detailed meeting minutes and critical action items, fostering accountability and progress.
* **Collaborative Support:** Actively participate in regular project team meetings, contributing to discussions and offering valuable support.
* **Platform Administration Assistance:** Provide essential assistance with the administration of collaborative platforms, ensuring smooth team functionality.
* **Risk & Issue Mitigation:** Support the team in identifying, monitoring, and proposing effective solutions for potential project risks and issues.

**Must-Have Qualifications:**

* **Microsoft Office Suite Mastery:** Expert-level proficiency across the entire Microsoft Office Professional Suite, including Word, PowerPoint, and Excel.
* **Project Management Software Acumen:** Working knowledge of Microsoft Project.
* **Exceptional Communication:** Outstanding oral and written communication skills, enabling clear and effective interaction with all stakeholders.
* **Superior Organizational Skills:** Superb organizational and documentation skills, with an unwavering attention to detail.
* **Team Collaboration Experience:** Proven experience working with and effectively supporting multiple teams in a dynamic environment.
* **Customer-Focused & Proactive Mindset:** A customer-focused, resourceful, initiative-taking, and proactive approach to all tasks.
* **Adaptability & Resilience:** Ability to thrive and work effectively under general direction in an intense, fast-paced environment.
* **Positive & Eager to Learn:** Demonstrates a positive attitude and a strong eagerness to learn and grow.
* **Sense of Urgency:** Possesses a strong sense of urgency, ensuring timely completion of critical tasks.
* **Relationship Building:** Proven ability to develop and maintain strong, collaborative working relationships.
* **Problem-Solving Prowess:** Demonstrated problem-solving skills, capable of identifying challenges and contributing to solutions.

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**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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